Administrative Assistant for the Sylvania Franciscan Village

6832 Convent Boulevard
Sylvania 43560
Start Date: open
Hours Per Week: 20
Certifications Desired: Bachelor's degree in Communications or related field

Contact: Heidi Keller -
More Info:
Last Updated: 07/03/2019
Expiration Date: 08/15/2019

Job Description:

The Sisters of St. Francis are inviting applicants for the position of Administrative Assistant for the Sylvania Franciscan Village. This position is responsible for coordinating activities in support of all meetings, events and activities. In addition to managing day-to-day administrative functions, this position will also effectively use multiple communication outlets to promote and expand awareness of the purpose of the Sylvania Franciscan Village (SFV) and increase engagement in SFV initiatives.


  1. Promotes the values of the Sisters of St. Francis by demonstrating behaviors supportive of a commitment to reverence, service and stewardship, including respect and involvement, teamwork, open and effective communication, and efficient and effective resource use. Adheres to the Sisters of St. Francis policies, procedures and objectives. Exhibits professional attitude in attire, workspace and interpersonal communications.
  2. Coordinates the logistics for all SFV meetings, events and activities.
  3. Assists with the planning and staffing of SFV projects; takes & distributes minutes for all Village event-planning committees.
  4. Implements the Department’s communications strategy, including the development and distribution of communication material and ensures follow-up on communication distribution.
  5. Establishes, maintains and regularly updates social media outlets.
  6. Supports the maintenance, management, and updating of the SFV website and manages the relationship with website host-company regarding enhancements and software updates.
  7. Coordinates with Lourdes graphic designer to create and update flyers to increase the awareness of and participation in SFV events.
  8. Increases external awareness and understanding of the SFV purpose and initiatives by drafting press releases for approval by the SFV Director and ensuring distribution to appropriate outlets.
  9. Responsible for maintaining, regularly updating and annually purging the Village’s electronic communication database.
  10. Ensures consistent delivery of Village messaging and branding across all channels of communication to support a broad understanding and awareness of the Sylvania Franciscan Village.
  11. Maintains SFV filing system that documents past and future events, including event files detailing event processes and timelines; maintain graphics and photo files of events.
  12. Fosters strong collaboration between communication departments within the SFV.
  13. Responsible for providing electronic and/or hard copies of any print material, press releases, newsletters or other appropriate information related to the SFV that require documentation in the OSF Archives Office.
  14. Prioritizes and completes multiple assignments, tasks and projects in a timely manner.
  15. Provides general office organization and support such as copying, ordering supplies, typing, etc. for the Sylvania Franciscan Village.
  16. Assist with other duties as assigned.

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