Administrative Assistant

2040 W. Central Avenue
Toledo 43606
Start Date: As soon as possible
Hours Per Week: 20
Salary: $15/hour

Contact: Catina Harding -
More Info:
Last Updated: 03/12/2018
Expiration Date: 04/07/2018

Job Description:

The Great Lakes Collaborative for Autism is seeking a part time administrative assistant to join us in making a difference in our community!  This person will provide administrative, program, fund development, and community collaborative support to the Great Lakes Collaborative for Autism Executive Director and the Venture Bound Executive Director. 

Responsibilities/Activities include but not limited to:

Administrative Support (Estimated at 25% time):
Organization maintenance and operation

  • Maintains up to date files for deposits, expenses, etc… for GLCA and Venture Bound
  • Submits check requests for GLCA and Venture Bound expenses on weekly basis
  • Compiles information for organization print materials (i.e. annual report, brochures, etc...)
  • Maintain GLCA website
  • Completes copying/filing as needed

Collaborative Community Support (Estimated at 25% time):
Provide on-going operational support for the Toledo Regional Autism Network

  • Assists in scheduling time and location for Toledo Regional Autism Network Meetings
  • Assists TRAN Chair and Vice Chair in communication to members as needed
  • Maintains up to date TRAN member information
  • Issues yearly TRAN membership contribution invoices
  • Assists in compiling information for email/print materials for TRAN meetings, presentations, or conferences as needed

Program Support (Estimated at 25% time): 
Provide ongoing support for Scholarship program, Community grants program, and Venture Bound

  • Scholarship Program
    • Review scholarship applications for qualified applicants and provide to committee
    • Administer scholarship payments and maintain accurate, up to date records
    • Ensure scholarship recipients maintain scholarship eligible status as documented in application (i.e. submit yearly records if necessary, maintain school enrolment, etc...)
  • Community Grants Program
    • Review community grant submissions for complete/qualified applications
    • Summarize applicant requests for grant committee
    • Ensure grant follow up reports are submitted on time and are complete
  • Venture Bound
    • Coordination of travel for presenters representing Venture Bound
    • Attend Advisory Board and ad hoc/committee meetings, record and distribute the minutes
    • Distribute approved marketing materials (newsletter, pamphlets, etc.)
    • Ensure an adequate amount of marketing materials for conferences and presentations are prepared (copied, packaged or ordered) in advance
    • Assist with scheduling, set up and tear down of any Venture Bound events as well as supporting leadership during the event
    • Distribution of press releases
    • Provide back-up website and social media support to Executive Director


Fund Development and Event Support (Estimated at 25% of time): 
Maintenance and integrity of the fundraising database, strengthening donor relations, assists with organizing formal fund raising events, and executing annual fundraising campaigns

  • Processes donations and pledges received by GLCA; makes bank deposits;
  • Follows up with donors where appropriate; prepares acknowledgement and thank you letters for donors
  • Maintains computerized database, utilizing donor software, keeping donor records accurate and up to date
  • Assists in GLCA fundraising activities including but not limited to: event specific activities (i.e. processing sponsorships, in-kind donations, event set up/tear down, etc..) recruiting new volunteers, contacting past volunteers, creating and updating volunteer spreadsheet
  • Assists in keeping Social Media platforms relevant and engaging


Skills Required:

  • Proficient in Microsoft office
  • Experienced with various social media platforms
  • Organization and time management 
  • Attention to detail 
  • Ability to work independently
  • Flexible work schedule including some weekends and evenings
  • Excellent written and verbal communication skills 

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